The Recording Secretary shall take minutes of all Board meetings, including how called or authorized, notice given thereof, place and time of holding, and the names of those present, and shall keep a copy of such minutes and distribute to the Board. The Secretary shall collect and distribute the Chapter mail. The Secretary shall keep a copy of the current Bylaws, which will be available for the inspection by the members at all reasonable times. The Secretary shall keep an inventory record of all Chapter-owned equipment. The Secretary shall maintain and distribute an electronic distribution list of the Board members, including lists of Board Members work and home information. The Secretary will also maintain a Chapter calendar. Ongoing responsibilities include:
- Monthly:
- No action required.
- Bi-Monthly:
- Arrange Board meeting date, time and location or teleconference (schedule 2 weeks before Chapter Meeting).
- Notify Board members of the Board meeting (2 weeks prior).
- Send Board members an agenda for the meeting (1 week prior).
- Attend Board meeting.
- Prepare minutes of Board Meeting.
- Distribute minutes of Board Meeting to all Board Members.
- Annually:
- Prepare and mail election documents, during election years from Board members at large to ISSA Headquarters.
- As required:
- Collect mail from Post Office box, if utilized.